Workflow administrator

Workflow Administrator Somewhere · América Latina Candidate Location: Latin America only Job Location: Dublin, Ireland - On-site Relocation: Mandatory relocation from Latin America to Ireland Employment Type: Full-time Minimum Experience: 2+ years of relevant experience in administration, workflow coordination, scheduling, reporting, operations support, or a similar role About The Company Our client is an established organisation in Ireland operating within the civil engineering and infrastructure sector. The company supports complex project delivery across multiple teams and is currently expanding its administration and workflow function. For confidentiality reasons, additional company information will be shared with shortlisted candidates later in the recruitment process. About The Role We are looking for an experienced Workflow Administrator currently based in Latin America to join the company’s team in Dublin, Ireland. The successful Administrator will support the delivery of projects across the business from an administration, reporting, scheduling, forecasting, and coordination perspective. This role is well suited to someone who is organised, analytical, comfortable working with data, and able to coordinate effectively across operations, clients, and internal teams. Important - LATAM Candidates & Relocation to Ireland This opportunity is exclusively for candidates currently based in Latin America. The successful candidate must be willing to relocate from Latin America to Ireland. Relocation is mandatory and non-negotiable for this role. The company will support and manage the relocation process for the successful candidate. This is not a remote position. Once hired, the candidate will be expected to work on-site in Dublin, Ireland. Key Duties and Responsibilities Assist in the development and refinement of forecasting models and methodologies. Continuously evaluate and streamline reporting processes to improve efficiency and accuracy. Create a forecast of future work volumes and identify optimum resource capacity required to undertake. Programme works in accordance with operational capability, commercial targets, and client KPI’s. Liaise with Operations regarding scheduling issues. Produce and distribute Management Information (Reports) and identify and act upon areas of poor Performance. Carry out weekly “Plan Do” Reviews with Operations to assess the effectiveness of the Workflow function. Ensure Crews are compliant with the Maximo/Click/Syclo process and challenge and manage individual performance issues. Manage customer and client escalations. Contribute towards the departments approach to continuous improvement and utilisation of information Technology. Ability to process and submit payments and completions. Ad hoc tasks as required by the wider business. Required Experience And Competencies Previous experience within the construction or utilities sectors, desirable. Previous experience submitting payments and completions, desirable. Strong analytical and problem-solving skills, with the ability to interpret complex data sets. Excellent communication and presentation skills, with the ability to convey technical information to non-technical stakeholders. Detail-oriented with a focus on accuracy and attention to detail. Confident, motivated and can work independently as well as part of a team. Ability to work under pressure with strict deadlines. Time management abilities to meet targets with the ability to prioritise stakeholder impact. Good communication, interpersonal, and customer service skills. Integrity and respect for confidentiality and privacy. Why Join? This is an opportunity for a LATAM-based administrative and operations professional to gain international experience and continue developing their career in Ireland. The role offers exposure to forecasting, workforce planning, scheduling, re